Election of Chair and Deputy Chair: The Board unanimously elected David Waters to continue as Chair and elected John Bunting into the position of Deputy Chair.
Board Portfolios: The Board discussed the portfolios and acknowledged that the area of Property will continually grow now that the school is out of warranty period and maintenance is necessary. The board talked about having some long term subcommittees, such as finance and property, but having more task- oriented sub committees which only group together for the period of time that the project lasts.
Training: The Board agreed that it would be useful to form a reciprocal relationship with another board to discuss educational governance issues and to observe each other in action.
Recapitation: David provided an update on his reading of the documents provided under the OIA. Lesley and David will meet with representatives of the regional and national offices of the Ministry of Education to discuss how we progress the application.
PROPERTY:
Wetlands Development: Lesley provided an update of the development and confirmed that she had received satisfactory responses from the landscape architect regarding the maintenance and health and safety issues raised by the board e.g likely prevalence of mosquitos.
Hall: Increasing the usage and diversity of hall usage was discussed. Lesley is making this a focus for 2014.
School Gen: Lesley reported that she had put in an application for free solar panels for the school. The school is successfully through the first round and an onsite visit is the next part of the process.
Green Star Rating: Lesley is to find out where the application for our 5 greenstar rating is at and whether there is anything we need to do to progress it.
Commercial Project Award: The school has been put forward for the 2014 Commercial Project Award in the education category. A team of judges will be at the school 11 March for a couple of hours.
Stage 2 Build: Though the school is still a long way off needing the second stage build, it wants to be well prepared for when that time does come. Hence a committee is being established to begin the process of exploration and consultation into the design of our next building. There will be a wide ranging consultation process and everyone will be able to have their say. As the ones most affected, students will have a significant contribution to make. Urs is leading the project with David, the Board Chair.
Finances: At year end, the financial situation is as was forecast. The school has finished the year in a positive financial situation and meets its policy of having sufficient untagged funds in reserve. The board thanked the finance sub-committee for the consistent work done in the finances.
Though the budget will not be formally presented to the Board until the next Board meeting, Lesley asked the Board if they were supportive of the employment of a part-time caretaker and further administration support for Gail, with Gail stepping up into a more management role. The Board agreed.
Charter: Lesley shared with the Board the vision that had emerged for 2014. The vision had emerged as a result of the consultation and reviews carried out at the end of 2013. The central vision was the metaphor of "Finding our Feet". The board endorsed, in principle, the ideas and goals that Lesley shared. Lesley will now develop the formal documentation to be presented to the Board at its next meeting and then to the Ministry.
NEXT MEETING:
Wednesday 26 February, 2014, 5.30p.m.
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